RESIDENCY AGREEMENT

THE HALL RESIDENT HEREBY AGREES TO THE FOLLOWING CONDITIONS:

The selection of beds online is not as of right. Management reserves the right to re-allocate any resident where it deems appropriate irrespective of whether or not full occupancy has been achieved.
To use the room allocated for residential purposes only. Residents risk losing their residency if they use their rooms for commercial purposes.
To pay the designated user fee or any adjustment that may be demanded promptly.
To observe any rules and regulations that may be put in place from time to time by the Hall.
To accord any staff or personnel acting on behalf of the Manager the greatest respect and comply with directions that may be given from time to time.
Not to make any alterations to the facility whether of a temporary or permanent nature.
Electrical Appliances: Residents may only bring along electric cookers and gas stoves in good condition and can only use them after inspection by assigned personnel. The Hall will maintain a list of approved electrical appliances. Air Conditioners, Dishwashers, and Washing Machines are strictly prohibited. The use of any other electrical gadget in the kitchen or balconies is also prohibited. Gas cylinders affixed with burners are strictly prohibited.
Not to engage in any act that will deface the facility such as repairing or fixing pictures or photographs on the walls of the facility in the rented room or otherwise.
Not to engage in any acts which amounts to nuisance and inconvenience to other users of the facility, or the Hall in general including fighting, drumming, loud arguments, cat calls and noisemaking.
Strict Prohibition: The Hall strictly prohibits residents from allowing any unauthorized person(s) (popularly known as "Perchers") to live in the room assigned to them.
1. Immediate Revocation and Forfeiture: Any resident(s) found to be harbouring a Percher will immediately lose their residential status and forfeit any money paid in advance.
2. Percher's Expulsion: The Percher shall be immediately removed from the facility, and the matter will be reported to the Dean of Students.
3. Collective Liability: Failure to report a roommate who is harbouring a Percher will be considered an act of collusion and may result in the immediate revocation of the residential status of all occupants of the room, including the forfeiture of any money paid in advance.
4. Financial Penalty: In addition to the forfeiture of fees, any resident who harbors a Percher will be subject to a fine of GH₵500.00 to cover administrative and security costs. The Hall reserves the right to refuse clearance to any resident who fails to pay this debt.
5. Reporting Obligation: Residents have a duty to report any known instances of perching or other breaches of the regulations to the Hall Management immediately. This is to ensure the safety and security of all residents and the facility.
Subletting: Residents are not to sublet or trade the room to any person without permission from the Hall Manager.
Not to engage in any activity in or around the facility that amounts to crime under the laws of Ghana including the use of or dealing in narcotic drugs and other banned substances or harbouring any person whether a student or not who engages in criminal activity.
Residents who have to share a single prepaid meter are to contribute towards the purchase of credits for the entire period of their occupancy after credits purchased by the Hall are exhausted.
Tampering with Utilities: Residents are not to tamper with the prepaid meter(s) by breaking the seal or do anything unlawful or that amounts to fraudulently acquiring electrical power from the Electricity Company of Ghana (ECG). The responsibility for the prepaid meters shall rest on the residents who share a common meter. In the event that a seal is broken, the Hall shall report the residents of the said rooms that share that meter to the ECG and/or the Police for further action. This action will include a penalty of GH₵500.00 in addition to any penalties prescribed by the ECG. Failure to satisfy or perform any such penalty by occupants of the said rooms may lead to further legal action(s).
The hall follows the University of Ghana Calendar. Residents are therefore to vacate the rooms during the periods when the university is on recess unless expressly permitted at the absolute discretion of the Hall and subject to the prior payment in full of any user fee that may be imposed by the Hall. Residents are also required to leave the room in the same tenantable condition (including cleanliness) in which they came to meet the room else the Hall reserves the right to clean the room and surcharge the residents with the cost.
To vacate the room allocated at any material time when advised to withdraw from the Hall by the Hall Manager or any other officer of the Hall duly authorised to carry out such mandate.
Damages and Costs: Residents shall be directly liable for the cost of physical damages to facilities in or outside the rooms. This includes wilfully causing damages to the building's fabric and finishes, installations, plant and machinery, including tampering with Fire Extinguishers. The Hall will assess the cost of any such damages, and the resident will be surcharged. Residents will be provided with a detailed breakdown of the assessed costs and the timeline for payment. A room inspection checklist will be completed upon check-in and check-out to document any pre-existing damage. The Hall reserves the right to refuse clearance to any resident who fails to pay any debt due the Hall.
The Hall shall only accept electrical and electronic appliances i.e. Television Sets, Electric Irons, Refrigerators, Sound Systems, Microwaves, stoves etc. for safekeeping in the storage facilities during vacations. Residents may arrange with the Hall to keep these items at no extra cost to them except that residents who choose to move to a different Hall on retrieval of their belongings, shall be made to pay a storage charge of GH¢200.00. Residents who opt to keep their belongings in storage shall indemnify the Hall against any loss, theft or damage of their belongings. The Hall reserves the right to dispose of such items if they are not collected one week after the official re-opening date of the university.
Prohibited Activities: Not to engage in any act that will deface the facility, such as fixing pictures or photographs on the walls of the facility in the rented room or otherwise. Not to pour waste water, brush their teeth, or dispose of litter from the balconies onto the ground. Offenders shall be made to pay a fine of GH₵100.00.

THE HALL RESIDENT FURTHER AGREES THAT:

Inspection of Rooms: The Hall reserves the right to inspect all rooms and by extension the entire facility at any given time, whether in the presence of the Hall Resident or not. However, the Hall may provide a minimum of 24 hours' prior written notice of such inspections to the Hall Resident. Rooms may be inspected before recess, and occupants shall be liable for the cost of physical damages in the room that exceeds ordinary wear and tear.
Rooms may be inspected before recess and occupants shall be liable for cost of physical damages in the room that exceeds ordinary wear and tear.
No collective decisions taken by the Hall Residents shall supersede this agreement.
The decision of the Hall shall be final and binding on a resident allocated a room in the facility from the time of signing this agreement.
The Hall shall ensure that the facility and all its conveniences are maintained in reasonable conditions.
Breach of any of these regulations may result in the immediate revocation of the residential status, including forfeiture of any money paid in advance. Any resident(s) who harbour any "Percher(s)" in the facility shall lose his or her residential status and forfeit any payment made. The "Percher" shall be thrown out and immediate steps may be taken to bring the matter to the attention of the Dean of Students (as stated in Clause 2j)
Failure to report breach of any of these regulations by room mates to the Hall shall be considered an act of collusion/abetment and may result in the immediate revocation of the residential status of all occupants of the room, including forfeiture of any money paid in advance.
Where the residential status of a resident is revoked, any rent that is due the Hall shall be fully paid, and the resident shall forfeit any fees paid in advance.
Management reserves the right to increase the fees without recourse to students in the currency of the academic year.
Residents shall be required to bring replacements in order to qualify for full refunds in the event they are not interested in taking up residency already paid for. If the resident fails to bring such replacement, the Hall shall be entitled to retain 30% of the Residential and Facility User Fee paid prior to refunding such payments. (Refer to Clause 5 for further clarification)
Visitor Policy: No visitors are allowed into the Hall between the times of 12:00 midnight and 6:00 am. All visitors must be registered at the Porters' Lodge upon entry and exit and must provide valid identification. Residents are responsible for the conduct of their visitors. The Hall reserves the right to deny entry to any visitor who fails to comply with the relevant procedures. The Security Officers are also mandated to protect residents and Hall property at any given time and therefore are authorised to refuse entry of any visitor(s) to the Hall on account of their failure to comply with the relevant procedure at the Porter's Lodge.
Entry and Exit: To ensure the safety and security of all residents and Hall property, residents are not permitted to enter the Hall premises between 12:00 midnight and 5:00 am. Any resident attempting to enter the Hall after this time will be denied entry by security personnel and will be subject to disciplinary action, including a fine of GHS 100.00 and possible suspension of their residential status.

Emergency Procedures: In the event of a fire, residents must immediately evacuate the building and proceed to the designated assembly point. The Hall Manager or their representative should be notified immediately. In case of a medical emergency, residents should contact the Hall Assistants or a designated emergency contact person, whose numbers will be provided upon check-in.

TRANSFER OF RESIDENCY:

Replacement Requirement: A resident who wishes to transfer their residency and receive a full refund of their payment must find a suitable replacement.
Transfer Price: The transfer price for the bed must be the same as the original hostel price. The replacement student must provide evidence or proof of payment. All top-ups regarding the transfer of beds shall be made directly to TF Properties.
Physical Presence for Transfer: To finalize the transfer, both the departing resident and the replacement student must be physically present at the Hall Manager's office. The transfer will be granted only after the Hall Manager has verified that all conditions, including the replacement's student status and the payment of any outstanding fees, have been met.
Hall's Entitlement: If a resident fails to provide a replacement, the Hall reserves the right to retain 30% of the Residential and Facility User Fee paid prior to issuing any refund.
No Subletting or Trading: It is important to note that this process of finding a replacement is distinct from subletting or trading a room, which remains strictly prohibited without the express written permission of the Hall Manager. The Hall will manage the official transfer of the residency to the approved replacement.

JTN YANKAY HALL